Private On-Site Mail and Fax Sorting
For offices that receive lots of paper mail and faxes and must keep documents inside their own network. We install a private reading system on your servers that sorts each item, pulls key details and files it to the right customer, job or folder.
- Free scoping assessment first
- Inspected before it goes live
- One-time no renewal
- 2–5 days build time, once your material is in
What you get
- Private reading system on your own servers
- Reading of forms and handwriting
- Sorting of each document by type
- Automatic filing into your document or job system
- Review queue for unclear items
- Daily intake report
How your order runs
Questionnaire
You answer a short questionnaire about your business, your goals and what this service needs.
Five sample concepts
We prepare five sample ways to run the work from your answers — for example passing each task on at once, one summary a day, or waiting for your yes.
You choose or mix
Pick one, or tell us what to take from two of them.
Upload your material
Send what this service works from — files, data, access or material, depending on the service. We use only what you give us.
We build it
Our specialist AI team builds the complete service from your choice and your material.
Quality inspector
An automated inspector checks the work. Anything that fails is rebuilt before you see it.
Delivered
The finished work arrives in your dashboard, ready to use. Nothing renews.
The five samples usually arrive within minutes. Each service's build time is counted from the day your questionnaire and material are complete.
How it works
What we do for you in this job.
- 1Reads each scanned letter or fax, including poor scans
- 2Sorts it by document type
- 3Pulls names, dates and reference numbers
- 4Files it to the right customer or job and alerts the responsible person
Connects to
Connected to the tools you already use.
How we deliver it
Choose your plan
One payment for the whole job, delivered once. Need more later? Add extra units any time.
One-time job
One-time- Pay once — yours to keep.
- Included in the job — Pages read: up to 4,000More when you need it: €9 for 1,000 extra (€0.009 each)
- Built on your business — your data, rules and tools — by our specialist AI team, not a generic template.
- Every delivery passes our quality checks before you see it: tested, working and documented.
- One payment covers the whole job: the work on your business, our quality checks and the delivered result. Nothing renews.
Included in the price
- The service built for your business and running (or delivered)
- Your workflows running on our machines
- A status page with every run, failure and fix
- Changes after delivery: rounds of care included
Extras
Tick what you want on top; the total updates as you go.
What we need from you
We use only what you give us — we never invent your details.
- Which document or job system do you use?
- How much mail and fax arrives daily?
- Which document types matter?
- What servers can host it?
- Who reviews unclear items?
Your data stays yours.
The promise, in plain words — and each part is built into how we work, not just written here.
Encrypted, per customer
Everything you send us is encrypted with keys that belong to your account alone.
Used only for your service
Your files and answers are used to build your service — never for another customer's work.
No outside AI without approval
Data you mark confidential is not sent to any outside AI service we have not approved. By default it is handled only by our own tools.
Delete everything, any time
From your account you can delete everything you sent us and everything built from it. Your keys are destroyed, so even backups become unreadable, and you get a deletion receipt. Only the invoice records that accounting law requires are kept.
Ready to see it built on your business?
Start with a free scoping assessment — we scope it and quote before you commit.